Pres. Coenen called meeting to order at 7:00 PM. Pledge of Allegiance recited. Council members present at roll call: Shall, Clark, Coenen, Adair, Boelke, Stirrett, and Barzyk. Also present: Clerk Poulos, Treasurer Porter, Bob Richter, Mike Glasgow, Kevin Grand, Jeff White, and Stacy Sobotka.
COUNCIL ACTION: Unanimously approved Agenda as presented. Heard and/or received: a written Water Report from Water Commissioner Boelke; the F & V Monthly Operating Report for May and June, 2025; and a verbal report from Planning Commission Liaison/Park Commissioner. Unanimously Approved the Consent Agenda as presented: RCM Minutes of 07/14/25 approved as presented; Payment of Bills totaling $32,876.41 as presented; and to approve the Special Event Permit Application from the Iron Mike Foundation on 8/9/25 between 8:30 am and 10:00 am 5K Walk/Run. Unanimously Approved: to allow the Clerk to sign the Municipal Credit and Community Credit Contract and Resolution to distribute the FY 2025/2026 Municipal Credit Funds totaling $1,557.00 and the Community Credit Funds totaling $4,956.00 directly to Richmond/Lenox EMS; to approve the purchase of a Ricoh IM 2500 with fax option and cabinet for the not to exceed cost of $3,429.39 and to allow the Clerk to sign any contracts pertaining to this purchase; to categorize monies given from the General Fund to Water, Sewer, and Municipal Streets as loans with the expectation that they will be repaid; to approve the budget amendments for the General Fund – decrease – transfer to Other Fund in the amount of $250,000.00 to remove loan to Municipal Street and decrease transfer from other funds to remove water and sewer loan payments which brings the total estimated fund balance for the General Fund to $1,651,923.04; to approve the budget amendment for the Municipal Street Fund – decrease – transfer from Other Funds in the amount of $250,000.00 to remove loan from the General Fund bringing the estimated fund balance for the Municipal Street Fund to $69,870.00; to approve the budget amendment for the Sewer Fund – decrease – transfer to Other Funds in the amount of $20,000.00 to remove loan payment to the General Fund bringing the estimated fund balance for the Sewer Fund to $332,304.00; to approve the budget amendment for the Water Fund – decrease – transfer to Other Funds in the amount of $30,000.00 to remove loan payment to the General Fund bringing the estimated fund balance for the Water Fund to $70,911.93; to approve Utilities Instrumentation Service, Inc. Quote #251108 for $7,285.00 which includes SCADA programming as well as the annual CRUISE subscription fee and allow Sewer Commissioner to sign the quote on behalf of the Village; to appoint Boelke, Stirrett, and Barzyk to the committee to create the duties and job description for the new DPW Supervisor; to appoint Shall, Boelke, and Stirrett to the committee to explore F & V Contract scope changes for any future Contract actions. Unanimously approved to adjourn the meeting at 7:58 p.m. A Complete text of minutes is available for public inspection at the Clerk’s office during regular business hours.
Michelle Poulos, MiPMC, CMMC
Armada Village Clerk
Publish: 8/6/25